Team self-evaluation
From the very outset of the DTPS process, each district team should knows that it will be a second workshop in 10-12 months to report and discuss what it has been able to accomplish.
This will also enable the team to assess how its performance as a district team has been affected by the whole DTPS process and to judge and modify the solution approach it has designed.Each team thus has the responsibility for preparing in advance its own evaluation report.
The teams evaluate and report on at least the following evaluation components:
- solution implementation: actual activities carried out as compared with the planned activities
- service achievement: service output and coverage achieved as compared with the targets
- difficulty reduction: actual difficulty reduction as compared with the targets
- solution effectiveness: improvement in the health problem indicators as compared with the objectives
- team performance: how well the team worked together and generated cooperation from other staff, agencies and communities.
The teams need to be informed, several months before, of the dates for the evaluation workshop.
The teams should also be reminded to forward their short evaluation report in time for reproduction and distribution at the workshop, and offered any technical assistance they may need. However, neither facilitators nor support staff should actively participate in the team’s evaluation or the preparation of its evaluation report.
Depending on the availability of secretarial services at the district level, the MOH may have to type the team’s evaluation report centrally.
Teams get much less assistance in producing their evaluation reports than they received in producing their solution proposal documents. The entire planning workshop assists each team in producing and then presenting its solution project proposal. However, each team must have written and forwarded its evaluation report before the opening of the evaluation workshop.
The observed high motivation and morale of the district teams during implementation is probably due in large part to the fact that each team becomes a self -supporting group carrying out its own ideas and solution. However, this pre-scheduled opportunity for follow-up, to recount at the evaluation workshop what the team was able to accomplish, may well be another source of motivation that stimulates teams to persevere in trying to achieve some progress by the end of the year.
The team does not produce another document during the evaluation workshop. It does prepare and present transparencies in most of the sessions in order to present its own assessments and answers to the basic evaluation questions.

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